Different industries have different needs: you may be constantly changing the shareholder structure, or changing the address, or on the contrary, need the bare minimum and looking to save up. Here’s a short list of industries we help in Singapore.
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Bringing order to your documents
We track deadlines, file reports and make sure you don’t have to worry about compliance
Corporate Secretary with years of experience who knows your business and drafts your papers
We keep track of filing deadlines and your financial year end. They’re our deadlines now, but you can always see them
Resolutions in one place
We store all docs neatly and securely in your account so you never have to go chasing them through piles of papers or email chains again
Our clients know best
89% of customers recommend us
6,100+ clients worldwide
Why outsource corporate secretarial services?
Only really big companies need an in-house Corporate Secretary – there is simply not much to do for the officer in a small one. Unless there are constant changes, the Corporate Secretary is only busy preparing for the AGM and filing the Annual Return once a year. If that is your case, outsource these services just like most of the small and medium companies in Singapore.
Can I be a Corporate Secretary myself?
If you’d like to. First, you need to have all the qualifications of a Corporate Secretary plus 5 years of experience. Second, you have to be a Singapore citizen, or a permanent resident, or an EntrePass holder. Finally, you can’t be both the only director and the Corporate Secretary.
Do I need a Corporate Secretary?
Yes, you do — ACRA requires every Singapore business to hire a Corporate Secretary within the first 6 months after the incorporation and later this position can’t be vacant for more than 6 months. Your Corporate Secretary has to be a Singapore resident. You can outsource this service to an agency like us.
I don’t understand what is required of my company.
First, Corporate Secretary tracks changes in your company and reports to ACRA. Whenever you change directors, auditors, secretaries, shareholders, your share capital or the company name they send a notice. Then there are several registers they have to maintain, like the Register of Company Charges or the Register of Controllers. They are in charge of preparing and recording board minutes and annual general meetings, as well as dealing with the official correspondence and the insurance.
What if I already have a corporate secretary? It is probably hard to switch, right?
At Osome, we make the transfer easy. We take over all the documents and registers from your current provider, process the necessary paperwork, and make sure the outgoing Secretary signs the papers. If the former officer doesn’t respond, we will carry out the procedure without him/her. Either way, for you the transition is seamless.
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What if my Corporate Secretary resigns?
At Osome, we protect you from the hassle of changing Corporate Secretaries. You get two experts assigned to your company: one in charge and another one to back him up. If your dedicated Secretary takes a vacation, gets sick, or resigns, the second one takes over instantly and smoothly.
Who is responsible for my papers?
We take care of all the necessary documents: prepare standard papers for AGMs, process annual returns, support changes in your company with resolutions and update the necessary registers. We only need you to update us when the change has happened so we can start the flow and send you the documents ready for e-sign.
What if I need a lot of documents?
Often a business requires a lot of changes, especially if you’re just figuring out your company structure or going through a transformation period. Paying for each resolution would be costly, so we came up with a subscription plan. For S$300 a year, you can upgrade to Unlimited Corporate Secretary. This package includes all and any resolutions you might need, so no more extra charges.
What if my documents are a mess?
If you feel like your paperwork right now is out of shape, that’s ok: it’s our job to make sure everything is in order. Once you switch to Osome, we guarantee that each document gets stored in a relevant folder easy for you to retrieve and share. No more digging papers out of messy email threads or clogged databases.
Is there a risk of getting fined?
ACRA fines companies that miss filing deadlines or make mistakes in the documents. We’ve automated standard processes to manage these risks: the AI updates deadlines and fills out forms, so you don’t have to worry about human errors.
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What business entities can use Osome?
Osome serves all kinds of businesses registered in Singapore: private limited companies, general, limited, and limited liability partnerships. If you have a Sole Proprietorship and want to switch, we’ll help you with the process. We work with all industries, including the businesses that need licensing.
Will I need someone in-house or is Osome enough?
Osome certified Corporate Secretaries are self-sufficient. They track deadlines and set tasks to themselves, ensuring your compliance with the law. Osome does both: produces documents and files them to the government bodies, so zero support from your staff is needed.
Will I have to do anything myself?
You need to let us know when you’ve initiated changes in your company: got a new registered address, replaced directors, officers or shareholders or decided you want a new name for the company. Just send us a message in the chat — we’ll prepare the documents, send them to you and you sign them electronically with a tap of your finger.
How do Osome customers communicate with their Osome agents?
The go-to option is our in-app chat. It’s faster than emails and you can ask questions on the go. You can also use the web version of the service. However, our communication does not have to be just that — we can arrange calls or meet up if that’s more convenient for you.
In what form should I submit my data?
Send us your records in whichever format you have them. Drop your files in our app, store them in a cloud or email to our experts — we’ll take care of the rest.
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What is Company Secretary?
The corporate secretary is an officer every Singapore company must have. Their job is to make sure company paperwork is in order, on time, and in compliance with the law. This critical role requires various certifications and involves a lot of responsibility.
Who can be a Company Secretary? Can I become the Corporate Secretary myself?
If you like. First, you need to have all the qualifications of a Corporate Secretary plus 5 years of experience. Second, you have to be a Singapore citizen, or a permanent resident, or an EntrePass holder. Finally, you can’t be both the only director and the Corporate Secretary.
Is Company Secretary a director?
No, these are two different roles in the company. Your Corporate Secretary does not receive the director status. However, if the same person wants to be both, Singapore law allows it. In this case, there must be other directors — a single director can’t be a Corporate Secretary, too.
Is Company Secretary an employee?
You can hire a Corporate Secretary as your employee or outsource this service. Often a company does not have enough secretarial tasks for a full in-house job. When you entrust this role to Osome, you don’t have to pay a salary and associated taxes. The expense is limited to the package you choose.
What are company secretary duties and functions?
Company secretary duties and functions are to take care of all the necessary documents required by law. For example, issuing company resolutions, managing regulatory filings and maintaining company books. It is their job to process every decision and every change your business goes through and report to ACRA accordingly.
Why outsource corporate secretarial services?
Only really big companies need an in-house corporate secretary – because in a small one the officer simply does not have much to do. Unless there are constant changes to the company’s top management, constitution, business activities, and shareholders, the corporate secretary only is only busy preparing for the Annual General Meeting and filing the Annual Return once a year. If that is your case, you can follow the example of most small and medium-sized companies in Singapore and outsource the secretary.
What documents does a Corporate Secretary prepare?
First, a Corporate Secretary tracks changes in your company and reports to ACRA. Whenever you change directors, auditors, secretaries, shareholders, your share capital or the company name they send a notice. Then there are several registers they have to maintain, like the Register of Company Charges or the Register of Controllers. They are in charge of preparing and recording board minutes and annual general meetings, official correspondence and insurance.